DaVinciMeetingRooms.space – Privacy Policy
Last Updated: 2 February 2026
1. Introduction
DaVinciMeetingRooms.space (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal data when you:
- Visit our website
- Use our booking platform
- Make reservations for office spaces, meeting rooms, or business facilities operated by independent third-party venue partners across Europe
We process personal data in accordance with:
- The UK General Data Protection Regulation (UK GDPR)
- The EU General Data Protection Regulation (EU GDPR)
- Applicable UK and EU data protection laws
By using our website or services, you acknowledge that you have read and understood this Privacy Policy.
2. Who We Are (Data Controller)
DaVinciMeetingRooms.space operates as an online booking intermediary between customers and independent venue providers.
For the purposes of data protection laws, DaVinciMeetingRooms.space acts as the data controller for personal data collected through the website.
We do not own or operate the physical venues listed on the platform.
Contact Details
For privacy-related questions, data requests, or concerns, contact us at:
Email: support@davincimeetingrooms.space
3. Personal Data We Collect
3.1 Information You Provide Directly
When you make a booking, contact us, or otherwise interact with the platform, we may collect:
- Full name
- Email address
- Phone number
- Billing and invoicing details
- Booking details (venue, location, date, time, duration, capacity)
- Any special requests, notes, or communications you submit
Providing this information is necessary to complete bookings and provide our services.
3.2 Payment Information
Payments are processed securely by third-party payment service providers.
We:
- Do not store full debit or credit card numbers
- Do not have direct access to your complete payment details
Payment providers process your data in accordance with their own privacy policies.
3.3 Automatically Collected Information
When you visit our website, we may automatically collect certain technical and usage information, including:
- IP address
- Device type, operating system, and browser type
- Pages viewed and actions taken on the site
- Date and time of access
- Referring or exit pages
- Cookies and similar tracking technologies
This data helps us operate, secure, and improve our website.
4. How We Use Your Personal Data
We use personal data for the following purposes:
- To process, manage, and confirm bookings
- To communicate booking confirmations, updates, or changes
- To provide customer support and respond to inquiries
- To share necessary booking information with venue partners
- To prevent fraud, misuse, and security incidents
- To operate, maintain, and improve the website and services
- To comply with legal, regulatory, accounting, and tax obligations
We do not use personal data for purposes incompatible with those listed above.
5. Legal Bases for Processing
We process personal data only where permitted by law. Our lawful bases include:
| Purpose | Legal Basis |
|---|---|
| Booking creation and management | Contractual necessity |
| Customer support and communication | Contractual necessity / Legitimate interest |
| Fraud prevention and security | Legitimate interest |
| Legal and regulatory compliance | Legal obligation |
| Marketing communications (where applicable) | Consent |
Where processing is based on consent, you may withdraw consent at any time.
6. Sharing Your Personal Data
We may share personal data only where necessary, including with:
- Venue partners – to fulfil and manage your booking
- Payment service providers – to process transactions securely
- Hosting, analytics, and technical service providers – to operate the website
- Professional advisers – such as legal or accounting providers
- Public authorities – where required by law or regulation
We do not sell, rent, or trade your personal data.
7. International Data Transfers
Some of our service providers or venue partners may be located outside the UK or European Economic Area (EEA).
Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions where applicable
- Other lawful transfer mechanisms permitted by data protection laws
8. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
- Booking administration and record-keeping
- Legal, tax, and accounting compliance
- Dispute resolution
- Fraud prevention and security
When data is no longer required, it is securely deleted or anonymised.
9. Your Data Protection Rights
Under UK GDPR and EU GDPR, you have the right to:
- Request access to your personal data
- Request correction of inaccurate or incomplete data
- Request deletion of your personal data
- Request restriction of processing
- Object to processing based on legitimate interests
- Request data portability
- Withdraw consent at any time (where processing is based on consent)
To exercise any of these rights, please contact:
support@davincimeetingrooms.space
We may request verification of identity before responding to a request.
10. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Enable essential website functionality
- Analyse website usage and performance
- Enhance security
You can manage or disable cookies through your browser settings. Disabling cookies may affect site functionality.
11. Data Security
We implement appropriate technical and organisational security measures designed to protect personal data against:
- Unauthorised access
- Loss or misuse
- Alteration or disclosure
However, no system is completely secure, and we cannot guarantee absolute security of data transmitted online.
12. Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of third-party sites. We encourage you to review their privacy policies separately.
13. Children’s Privacy
Our services are not intended for individuals under the age of 18.
We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us immediately.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our practices.
Any updates will be posted on this page with a revised “Last Updated” date. Continued use of the website after changes take effect constitutes acceptance of the updated policy.
15. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:
