DaVinciMeetingRooms.space – Terms & Conditions

Last Updated: 4 February 2026

1. Introduction

Welcome to DaVinciMeetingRooms.space (the “Website”, “Platform”, “we”, “us”, or “our”). These Terms & Conditions (“Terms”) govern your access to and use of the Website and any bookings, reservations, or services made through it.

By accessing, browsing, or using the Website, creating an account (if applicable), or making a booking, you confirm that:

  • You have read and understood these Terms
  • You agree to be legally bound by them
  • You have the legal capacity to enter into a binding agreement

If you do not agree with these Terms, you must not use the Website or make any reservations.

2. Definitions

For the purposes of these Terms:

  • “Customer”, “you”, or “your” refers to any individual or entity using the Website or making a booking.
  • “Venue Partner” refers to independent third-party providers offering meeting rooms, office spaces, coworking spaces, or related facilities listed on the Platform.
  • “Booking” means a confirmed reservation made through the Website.
  • “Services” refers to the booking and facilitation services provided by DaVinciMeetingRooms.space.

3. Nature of Our Service

DaVinciMeetingRooms.space operates solely as an online booking intermediary. We facilitate the connection between Customers and independent Venue Partners that provide:

  • Meeting rooms
  • Office spaces
  • Coworking spaces
  • Business and professional facilities

We do not:

  • Own, lease, manage, or operate any physical venues
  • Supervise venue staff or on-site operations
  • Guarantee the quality, suitability, or availability of any venue

A booking made through the Platform creates a direct contractual relationship between you and the Venue Partner. Our role is limited to facilitating the booking and payment process.

4. Eligibility and Acceptable Use

By using the Website, you confirm that:

  • You are at least 18 years old
  • You will use the Platform for lawful purposes only
  • You will not misuse, interfere with, or attempt to disrupt the Website’s functionality

We reserve the right to suspend or terminate access to the Website if we reasonably believe you are in breach of these Terms or applicable laws.

5. Booking Process

5.1 Making a Booking

A booking is considered confirmed only when:

  • Full payment has been successfully processed, and
  • A booking confirmation email has been sent to the email address provided during checkout

The confirmation email serves as proof of your reservation and must be presented to the Venue Partner upon request.

5.2 Accuracy of Information

You are responsible for ensuring that all information provided during booking is accurate and complete. We are not responsible for issues arising from incorrect details supplied by you.

6. Pricing and Availability

  • Prices displayed on the Website are set by Venue Partners
  • Prices may vary based on location, date, duration, capacity, and availability
  • Prices are inclusive of applicable taxes unless stated otherwise

We reserve the right to:

  • Correct pricing or availability errors
  • Cancel bookings affected by obvious errors, in which case a full refund will be issued

7. Payments

All payments are processed securely through third-party payment service providers.

By submitting payment details, you confirm that:

  • You are authorised to use the selected payment method
  • All payment information provided is accurate and complete

DaVinciMeetingRooms.space does not store full card details and is not responsible for payment provider errors, delays, or outages.

8. Cancellations and Refunds

Cancellations and refunds are governed by our Refund & Cancellation Policy, which forms an integral part of these Terms.

General Policy:

  • Full refund for cancellations made more than 48 hours before the booking start time
  • No refund for cancellations made within 48 hours of the booking start time
  • No refund for no-shows

Venue Partners may impose stricter cancellation or refund terms, which will be disclosed at checkout and will take precedence where applicable.

9. Changes to Bookings

Once a booking is confirmed, it cannot be modified.

To make changes:

  • The original booking must be cancelled (subject to the applicable cancellation policy)
  • A new booking must be made

10. Customer Responsibilities

You agree to:

  • Use the booked venue in a lawful, safe, and respectful manner
  • Comply with all venue-specific rules, policies, and instructions
  • Ensure that all attendees adhere to venue regulations
  • Be financially responsible for any damage, loss, or excessive cleaning caused by you or your guests

Any additional charges imposed by the Venue Partner due to misuse or damage are your sole responsibility.

11. Venue Partner Responsibilities

Venue Partners are solely responsible for:

  • The condition, safety, and suitability of their facilities
  • Compliance with health, safety, and accessibility regulations
  • Delivery of services as described in the listing

DaVinciMeetingRooms.space is not liable for:

  • Venue conditions or service quality
  • Acts, omissions, or conduct of Venue Partners or their staff

12. Limitation of Liability

To the maximum extent permitted by law, DaVinciMeetingRooms.space shall not be liable for:

  • Venue cancellations, overbookings, or service failures
  • Personal injury, property damage, or losses occurring at a venue
  • Indirect, incidental, or consequential damages
  • Loss of business, revenue, profits, or data
  • Travel, accommodation, or related expenses

Our total liability, if any, shall be strictly limited to the amount paid for the affected booking.

13. Force Majeure

We shall not be liable for failure or delay in performing our obligations due to events beyond our reasonable control, including but not limited to:

  • Natural disasters
  • Acts of government or regulatory authorities
  • Pandemics or public health emergencies
  • Utility or internet outages
  • Transportation disruptions

14. Third-Party Services and Links

The Website may contain links to third-party websites or services. We do not control and are not responsible for their content, availability, or policies. Use of third-party services is at your own risk.

15. Intellectual Property

All intellectual property on the Website, including but not limited to text, logos, graphics, design, layout, and software, is owned by or licensed to DaVinciMeetingRooms.space.

You may not copy, reproduce, modify, distribute, or exploit any content without prior written consent.

16. Privacy and Data Protection

Your personal data is collected, processed, and stored in accordance with our Privacy Policy, which explains how we handle your information and your rights under applicable data protection laws.

17. Complaints and Dispute Resolution

If you have a complaint or issue, please contact us at:

support@davincimeetingrooms.space

We aim to acknowledge complaints within 2 business days and respond within 5 business days.

18. Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of the United Kingdom.

Any disputes arising from or related to these Terms or the use of the Website shall be subject to the exclusive jurisdiction of the courts of the United Kingdom.

19. Changes to These Terms

We may update or modify these Terms at any time. Updated versions will be posted on the Website with a revised “Last Updated” date.

Your continued use of the Website after changes take effect constitutes acceptance of the revised Terms.

If you have any questions about these Terms, please contact us at support@davincimeetingrooms.space.